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Commercial, Contracts & CSR

The ECA’s Commercial, Contracts & CSR team provides support and advice relating to key aspects of contractual business matters in both commercial and domestic settings.  From pre-qualification, tendering, contract reviews, to conditions of payment, the ECA provides guidance for its members with templates, guides and a dedicated helpline. Information on the ECA Assurance schemes and guidance on CSR can also be found here. 

Key ECA benefits to help your business succeed

In this section

Payment, contracts and disputes

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Trading with Consumers

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Commercial Best Practices

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Corporate Social Responsibility

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Business Management

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Daywork Rates

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Commercial and Contracts Representation

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ECA Guarantee, Warranty, Bond & Assurance Schemes

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GDPR Introduction & Information

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    Contact the ECA Commercial & Contracts Department

    For any enquiries relating to Commerical & Contracts please contact the department on the details below:

    Read more

    • VAT Reverse Charging - What you need to know

      VAT Reverse Charging - What you need to know

      In October there will be a seismic change in the administration of VAT. Click here to learn about the upcoming changes.

      Download

    Downloads

    JTC Newsline - Oct 19

    (PDF, 201 kB)
    Published 11 Oct 2019Last reviewed 11 Oct 2019
    Download

    Paper G - Competition Law

    (PDF, 228 kB)

    This guidance note is a summary of the risks and considerations businesses should acknowledge and adhere to when trading, in order to remain compliant with competition law.

    Published 10 Jul 2019
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    Loaning of Labour

    (PDF, 246 kB)

    This guidance is targeted at those Members who wish to enter into an agreement whereby they engage labour from another Member for a set period or project.

    Published 10 Jul 2019
    Download

    Training & Guidance on Reverse Charge VAT

    (PDF, 719 kB)

    Training & Guidance on Reverse Charge VAT for Construction Businesses with JTC

    Published 21 Jun 2019
    Download

    ECA Tender Check & Pre-Contract Checklist

    (PDF, 50 kB)

    This is a checklist to ensure all the essential matters have been considered before committing to an Agreement. A joint publication with BESA.

    Published 13 Jun 2019
    Download

    Costs checklist for estimating genuine prime cost

    (PDF, 89 kB)
    Published 20 May 2019
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    Sheet 1 - RICS Daywork Electrical April 2019

    (PDF, 88 kB)
    Published 19 May 2019
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    Sheet 3 - Rates Elec April 2019 (Own Transport Trainees)

    (PDF, 85 kB)
    Published 18 May 2019
    Download

    Sheet 5A - Rates Elec April 2019 (Trans provided All Grades)

    (PDF, 88 kB)
    Published 17 May 2019
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    Sheet 5B - Rates Elec April 2019 (Trans provided All Grades)

    (PDF, 112 kB)
    Published 16 May 2019
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    Sheet 2 - RICS Daywork Mech April 2019

    (PDF, 88 kB)
    Published 15 May 2019
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    Sheet 4 - Rates Mec April 2019 (Own Transport Trainees)

    (PDF, 85 kB)
    Published 14 May 2019
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    Sheet 6 - Rates Mec April 2019 (Trans provided All Grades)

    (PDF, 112 kB)
    Published 13 May 2019
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    Sheet 6a - Rates Mec April 2019 (Trans provided All Grades)

    (PDF, 93 kB)
    Published 12 May 2019
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    Insolvency Guide

    (PDF, 235 kB)
    Published 20 Mar 2019Last reviewed 20 Mar 2019
    Download

    Down to Earth - Paper 9 Relationships

    (PDF, 277 kB)
    Published 17 May 2017Last reviewed 17 May 2017
    Download

    Cash Flow 2016

    (PDF, 46 kB)

    This guidance leaflet considers how to manage and control both income and expenditure to ensure there is sufficient short term finance available to meet short term obligations.

    Published 26 Apr 2017Last reviewed 26 Apr 2017
    Download

    ECA Guidance on Collateral Warranty

    (PDF, 296 kB)

    Guidance which introduces and explains what a Collateral Warranty means.

    Published 30 Mar 2017Last reviewed 30 Mar 2017
    Download

    ECA Model Conditions of Purchase Guidance

    (PDF, 272 kB)

    For use where general-use materials are to be board and/or as a basis for a negotiated contract of supply.

    Published 30 Mar 2017Last reviewed 30 Mar 2017
    Download

    ECA Model Conditions of Sub-Sub-Contract

    (PDF, 651 kB)

    To provide a basis upon which members can subcontract their obligations to a mechanical or other partner.

    Published 30 Mar 2017Last reviewed 30 Mar 2017
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    ECA Model Conditions of Tender and Contract

    (PDF, 190 kB)

    To provide general terms when contracting business to business or when making an offer to a general contractor.

    Published 30 Mar 2017Last reviewed 30 Mar 2017
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    ECA Model Domestic Consumer Contract

    (PDF, 448 kB)

    A basic series of terms and conditions that can be employed when contracting in the "domestic" consumer market.

    Published 30 Mar 2017Last reviewed 30 Mar 2017
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    Loan Labour Agreement Charging Guidelines

    (PDF, 130 kB)

    To facilitate Inter-Member transfer of labour on a short-term basis.

    Published 30 Mar 2017Last reviewed 30 Mar 2017
    Download

    ECA Construction Act Payment

    (PDF, 40 kB)
    Published 30 Mar 2017Last reviewed 30 Mar 2017
    Download

    ECA The New Construction Act Flow Chart

    (PDF, 63 kB)
    Published 30 Mar 2017Last reviewed 30 Mar 2017
    Download

    Late Payment of Commercial Debt Regulations

    (WORD, 124 kB)

    A joint publication with the BESA (Building Engineering Services Association).

    Published 30 Mar 2017Last reviewed 30 Mar 2017
    Download

    The Construction Act with visible ammendments

    (PDF, 136 kB)
    Published 30 Mar 2017Last reviewed 30 Mar 2017
    Download

    ECA Model Domestic Consumer Contract - MS Word Version

    (WORD, 98 kB)
    Published 30 Mar 2017Last reviewed 30 Mar 2017
    Download

    ECA Model Conditions of Purchase Guidance - MS Word version

    (WORD, 19.8 kB)
    Published 30 Mar 2017Last reviewed 30 Mar 2017
    Download

    ECA Model Conditions of Sub-Sub-Contract - MS Word version

    (WORD, 144 kB)
    Published 30 Mar 2017Last reviewed 30 Mar 2017
    Download

    ECA Model Conditions of Tender and Contract - MS Word version

    (WORD, 18.8 kB)
    Published 30 Mar 2017Last reviewed 30 Mar 2017
    Download

    ECA Maintenance Contract (Commercial)

    (WORD, 100 kB)
    Published 22 Mar 2017Last reviewed 22 Mar 2017
    Download

    ECA Making Payment Practices Publicly Available

    (PDF, 318 kB)

    A summary document explaining the Reporting of Payment Practices and Reporting Regulations 2017.

    Published 09 Feb 2017Last reviewed 09 Feb 2017
    Download

    Guarantee of Work Certificate

    (PDF, 128 kB)
    Published 21 Nov 2016
    Download

    Form 1 - Instructions concerning legal rights to cancel contract

    (PDF, 96 kB)Download

    Form 2 - Instruction to cancel within the cancellation period

    (PDF, 82 kB)Download

    Form 3 - Asking us to carry out Works during the Cancellation Period

    (PDF, 144 kB)Download

    Form 4 - Instructions to stop work during the cancellation period

    (PDF, 160 kB)Download

    Form 5 - Model advice when a dispute starts

    (PDF, 308 kB)Download

    Trading with a Consumer

    (PDF, 738 kB)Download

    ECA Basics of Contract

    (PDF, 175 kB)

    The practical constituent parts of entering into a contract. A joint publication from the ECA and BESA.

    Download

    ECA Getting Paid

    (PDF, 49 kB)

    Helping your customers to pay on time and the right amount, amounts to good business sense, here’s how.

    Download

    Negotiating Tips for Success

    (PDF, 56 kB)

    Some pointers that anyone can do to help achieve deliver a deal that both parties can feel satisfied by.

    Download

    ECA Protecting Profit

    (PDF, 51 kB)

    A series of hints and tips that can be applied easily to any business in order to retain hard earned profits.

    Download

    Terms & Conditions of Guarantee of Work Scheme

    (PDF, 102 kB)Download

    ECA MCS Warranty

    (PDF, 1.4 MB)Download

    MCS Warranty Purchasing Guide

    (PDF, 1 MB)

    Before you are able to access the MCS Warranty facility you will be required to register.

    Download

    JTC - Reverse Charge VAT

    (PDF, 655 kB)

    A presentation from Liz Bridge from the Joint Taxation Committee (JTC)

    Download

    Reverse Charge - Cash Flow Model

    (DOCUMENT, 18.6 kB)Download

    Reverse Charge VAT - Simple Cash Flow Calculator

    (DOCUMENT, 39 kB)

    A simplistic cash flow forecaster to review impact of Reverse VAT

    Download

    Thinking of sending in monthly VAT returns to enable faster repayments?

    (PDF, 58 kB)

    HMRC's advice on sending in monthly VAT returns

    Download

    Training and Guidance on Reverse Charge VAT for Construction Businesses

    (PDF, 778 kB)

    Reverse Charge VAT Starts 1 October 2020

    Download

    VAT Reverse Charge - Subcontractor Letter Template

    (WORD, 49 kB)Download

    VAT Reverse Charge Letter

    (PDF, 596 kB)Download

    Paper 14 - Variations Changes and Surveying

    (PDF, 649 kB)Download

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