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Commercial, Contracts & CSR

The ECA’s Commercial, Contracts & CSR team provides support and advice relating to key aspects of contractual business matters in both commercial and domestic settings.  From pre-qualification, tendering, contract reviews, to conditions of payment, the ECA provides guidance for its members with templates, guides and a dedicated helpline. Information on the ECA Assurance schemes and guidance on CSR can also be found here. 

Key ECA benefits to help your business succeed

In this section

Payment, contracts and disputes

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Trading with Consumers

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Commercial Best Practices

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Corporate Social Responsibility

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Business Management

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Daywork Rates

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Commercial and Contracts Representation

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ECA Guarantee, Warranty, Bond & Assurance Schemes

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GDPR Introduction & Information

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    Contact the ECA Commercial & Contracts Department

    For any enquiries relating to Commerical & Contracts please contact the department on the details below:

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    VAT Reverse Charging - What you need to know

    In March 2021, there will be a seismic change in the administration of VAT. Click below to learn about the upcoming changes.

    C&L Downloads

    Addressing Business Challenges

    Insolvency (Guidance) Mar 2020
       
    Paper G - Competition Law
    This guidance note is a summary of the risks and considerations businesses should
    acknowledge and adhere to when trading, in order to remain compliant with competition law.
    Jul 2019
       
    Loaning of Labour
    This guidance is targeted at those Members who wish to enter into an agreement whereby
    they engage labour from another Member for a set period or project.
    Jul 2019
       
    ECA Tender Check & Pre-Contract Checklist
    This is a checklist to ensure all the essential matters have been considered before
    committing to an Agreement. A joint publication with BESA.
    Jun 2019
       
    Cash Flow 2016
    This guidance leaflet considers how to manage and control both income and
    expenditure to ensure there is sufficient short term finance available to meet short term obligations. 
    Apr 2017
       
    ECA Basics of Contract 
    The practical constituent parts of entering into a contract. A joint publication from
    the ECA and BESA.
    Mar 2017
       
    ECA Guidance on Collateral Warranty
    Guidance which introduces and explains what a Collateral Warranty means.
    Mar 2017
       
    ECA Getting Paid  
       
    ECA Insolvency Summary leaflet 
    This leaflet identifies issues that can be considered before ‘allowing’ your
    business to become a victim of either upstream or downstream insolvency.
     
       
    ECA Protecting Profit
    A series of hints and tips that can be applied easily to any business in
    order to retain hard earned profits.
     
       
    Negotiating Tips for Success
    Some pointers that anyone can do to help achieve deliver a deal that both
    parties can feel satisfied by.
     
       
    JTC - Reverse Charge VAT 
    A presentation from Liz Bridge from the Joint Taxation Committee (JTC)
     
       

    Collateral Warranty

    ECA Guidance on Collateral Warranty
    Guidance which introduces and explains what a Collateral Warranty means
    Mar 2017
       
    Late Payment of Commercial Debt Regulations
    A joint publication with the BESA (Building Engineering Services Association).
    Mar 2017
       
    ECA Making Payment Practices Publicly Available
    A summary document explaining the Reporting of Payment Practices and Reporting Regulations 2017.
    Feb 2017
       

    Conditions of Contract

    Conditions of Contract

       
    ECA model conditions of purchase guidance Mar 2017
    ECA model conditions of purchase guidance - MS Word Mar 2017
    ECA model conditions of sub-sub contract  Mar 2017
    ECA model conditions of sub-sub contract  - MS Word Mar 2017
    ECA model conditions of tender & contract Mar 2017
    ECA model conditions of tender & contract - MS Word Mar 2017
    ECA model domestic consumer contract Mar 2017
    ECA model domestic consumer contract - MS Word Mar 2017
    ECA Maintenance Contract (Commercial) Mar 2017
       

    Payment

       
    ECA Making Payment Practices Publicly Available Feb 2017
    Late Payment of Commercial Debt Regulations Mar 2017
       

    Loan Labour

       
    Loan Labour Agreement Charging Guidelines Mar 2017

    Construction Act Matters

    ECA Construction Act Payment  Mar 2017
       
    ECA - The New Construction Act Flow Chart Mar 2017
       
    Late Payment of Commercial Debt Regulations
    A joint publication with the BESA (Building Engineering Services Association).
    Mar 2017
       
    The Construction Act with visible ammendments Mar 2017
       
    ECA - Making Payment Practices Publicly Available
    A summary document explaining the Reporting of Payment Practices and Reporting Regulations 2017.
    Mar 2017
       

    Daywork Rates

    Costs checklist for estimating genuine prime cost May 2019
       
    Sheet 1 - RICS Daywork Electrical Jan 2020 May 2019
       
    Sheet 2 - RICS Daywork Mech Jan 2020 May 2019
       
    Sheet 3 - Rates Elec April 2020 (Own Transport Trainees) May 2019
       
    Sheet 4 - Rates Mec January 2020 (Own Transport Trainees) May 2019
       
    Sheet 5A - Rates Elec Jan 2020 (Trans provided All Grades) May 2019
       
    Sheet 5B - Rates Elec Jan 2020 (Trans provided All Grades) May 2019
       
    Sheet 6 - Rates Mec January 2020 (Trans provided All Grades) May 2019
       
    Sheet 6a - Rates Mec January 2020 (Trans provided All Grades) May 2019
       
    Paper 14 - Variations Changes and Surveying May 2019
       
    BESA daywork rates  

    Information for the consumer

    Form 1 - Instructions concerning legal rights to cancel contract
     
    Form 2 - Instruction to cancel within the cancellation period
     
    Form 3 - Asking us to carry out Works during the Cancellation Period
     
    Form 4 - Instructions to stop work during the cancellation period
     
    Form 5 - Model advice when a dispute starts
     
    Trading with a Consumer
     

    Insolvency

    Insolvency Guide Mar 2019
       
    Late Payment of Commercial Debt Regulations
    A joint publication with the BESA (Building Engineering Services Association).
    Mar 2017
       

    JTC Newsline

    JTC Newsline - Nov 2020  
       
    JTC Newsline - Oct 2020  
       
    JTC Newsline - Sept 2020  
       
    JTC Newsline - Aug 2020  
       
    JTC Newsline - May 2020  
       
    JTC Newsline - March 2020  
       
    JTC Newsline - Feb 2020  
       
    JTC Newsline - Jan 2020  
       
    JTC Newsline - Dec 2019  
       
    JTC Newsline - Oct 2019  
       
    JTC Newsline - Sept 2019  
       
    JTC Newsline - Aug 2019  
       
    JTC Newsline - Jul 2019  
       

    VAT

    Training & Guidance on Reverse Charge VAT 
    Training & Guidance on Reverse Charge VAT for Construction Businesses with JTC
    Jun 2019
       
    VAT Reverse Charge Letter - supply chain partners Jan 2020
       
    JTC - Reverse Charge VAT 
    A presentation from Liz Bridge from the Joint Taxation Committee (JTC)
     
       
    Reverse Charge - Cash Flow Model  
       
    VAT Reverse Charge - Subcontractor Letter Template  
       
    Training and Guidance on Reverse Charge VAT for Construction Businesses  
       
    Reverse Charge VAT - Simple Cash Flow Calculator  

    ECA Group Companies & Brands: