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Employment Guides

Employee Relations Written Guidance & Sample Documents

It is essential that employers have access to reliable information on employment issues and employment law. Therefore, the ECA want to make it as easy as possible for Members to access this information and be guided through the ‘minefield’ of employment law.

The ECA’s Employee Relations team have produced detailed employment guidance on aspects of managing employee relations, including: disciplinary procedures, managing grievance, dismissal warnings, managing redundancy, equality and more.

Our guides will help you with day-to-day employment issues that arise with some regularity.  Whilst our guidance is based on the requirements of the law, it avoids legal jargon and is set out in a format that is easy to understand and implement. Where appropriate, our guidance also includes sample letters and policies that employers can download and use. 

Employee Relations Guides

Apprenticeship Guidance

ECA has produced a set of documents for the FESS apprenticeship which is not covered by the JIB agreement. The pack includes a short document with guidance on how to use the remainder of the documents.

Downloads

Discipline & Grievance

This section provides employers with effective tools to manage discipline among its employees, from the step-by step guidance on the procedures to follow to providing sample letters.

In addition, our employment guidance also provides concise sample discipline and grievance procedures for small businesses. This document is intended to give general advice and guidance on the particular subject; it is not a definitive statement of the law. If in doubt, consult the ECA Employee Relations Department.

Download Guidance

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Employment Status Guidance

Employment status is becoming an increasingly high-profile issue. This reflects the growing importance of new ways of working, such as in the so-called ‘gig economy’. This guidance provides details on the identifying the main types of employment and the obligations of employers for each type.

Download guidance

Equality Guidance

ECA has produced detailed guidance to help employers meet the wide ranging requirements of equality employment legislation.

The purpose of this guide is to assist employers who do not have equal opportunity policies, to produce a suitable policy for their organisation and to assist in reviewing policies for those employers who already have equal opportunities polices in place.

Download guidance

Holiday Pay

An Update on Case Law
(April 2020)

ECA employee relations team have developed a guidance document following uncertainty on how to calculate holiday pay in recent years.

The guidance document contains key information on:
  • Types of holiday entitlement
  • Scope of Euro leave and additional uk statutory annual leave
  • Calculation of holiday pay
  • Legislation
  • Pay for euro leave - case law
  • Intrinsic work
  • Commission
  • Overtime and other payments
  • Additional UK statutory annual leave
  • Additional contractual annual leave
  • Guidance for ECA members
  • Holiday pay calculations
  • JIB holiday pay calculations

Download Guidance

Managing Ill Health absence

Managing the allocation of work can be a challenging task at the best of times. This guidance is designed to assist employers in following the correct procedures when dealing with an employee’s absence as the result of ill health whether for prolonged or persistent short-term periods.

For the purpose of this guidance, ‘ill health’ includes sickness, injury and any other medical grounds on which an employee is incapacitated from carrying out his or her normal duties.

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Prevention of Illegal Working in the Construction Industry

The Immigration, Asylum and Nationality Act 2006, requires that all employers conduct basic document checks on every person that they intend to employ. By undertaking the document checks, employers can be reassured that they are complying with their legal obligations and doing everything possible to employ only people who are allowed to work in the UK. ECA is here to help employers navigate the procedures they need to follow in these circumstances.

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Redundancy

Businesses already facing a particularly challenging time may have the additional complication of implementing redundancies among their workforce. The ECA can guide employers from the decision to consider redundancies through to the redundancy selection and final implementation. In addition to this, the guide is filled with sample letters and guidance on consulting, selecting, notifying the relevant employees and calculating their redundancy and notice pay. 

This document is intended to give general advice and guidance on the particular subject; it is not a definitive statement of the law. If in doubt, consult the ECA Employee Relations Department.

Download Guidance

Transfer of Undertakings (TUPE) Regulations Guidance

This document is intended to give general advice and guidance on the particular subject; it is not a definitive statement of the law. If in doubt, consult the ECA Employee Relations Department.

This guidance document provides guidance to employers in order to help them understand the TUPE Regulations (and the changes introduce by the 2014 Regulations) and to help them comply with their legal requirements. It gives general guidance only and should not be regarded as a complete or authoritative statement of the law.

Download Guidance

Wages

Deduction from Wages Guidance
This document outlines the law on when and how much can be deducted from a worker’s
wages, payments which constitute wages and provides guidance on some of the more
common reasons employers may have for making deductions
Jan 2020
   
Holiday Pay Guidance Nov 2019
   

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